- Enter customer's name; if the customer has previously visited or made an
enquiry his name and address are displayed for checking.
- If a new customer, enter name and address to create a new customer record.
- On the booking screen, enter proposed arrival date, and departure date or
length of stay (in nights or weeks). Optionally display booking plan to
check availability.
- Confirm or enter rate band applicable (seasonal rates are automatically
selected by arrive date. Special rate periods can be entered between
seasonal bands, or any other pre-specified rate entered).
- Select accommodation category from drop-down list.
- Accommodation units in the selected category which are available for the
required dates are displayed in another list. Select unit required. Basic
charge for the selected unit at the applicable rate for the period requested
is displayed.
- Select vehicle/unit type (caravan, motorhome, tent etc) from
user-specified list.
- Select quantity required of any bookable extras appropriate to the
selected unit from a further list, with applicable rates per night or week
as booked. Extras charge is calculated and added to basic charge.
- Deposit due is calculated as specified in Settings, and total divided into
deposit and balance.
- Enter date of payment if deposit or balance is being paid now. Payment of
deposit marks a booking as confirmed. Payment made is recorded and deducted
from balance due.
- Select takings category (or can be automatically same as accommodation
category) and payment method (cash, cheque, credit card etc.) from drop
lists.
- If payment is being made print and check receipt, and save Visit record.
Screen is cleared for next entry.
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